How to organize yourself for better productivity

How to organize yourself for better productivity

Working from home requires an extra shot of discipline. Below you will see some tips to be more productive in your daily routine.

Juliana is 29 years old, she is an architect and has two kids. Since she graduated she works for an architecture firm 50 minutes away from her house.

Even though she likes her job, for many years she has considered leaving it all behind to open her own business, work from home, and be more present in her family’s life.

This year, after thinking about the idea for a long time, Juliana quit her job at the firm she worked in to start her own language school.

She, who teaches English, and two other friends, who teach Spanish and German, respectively, will record language lessons to make available online. They are all very excited about the idea.

Right on the first day at home, Juliana had troubles organizing her day. Because she was used to working at an office, she ended up getting distracted by household chores that stopped her from recording her lesson.

If you work with digital products you may have related to Juliana’s story. But you’ll be glad to hear that you’re not alone!

In this day and age, when people are adding more tasks to their schedules, people are having troubles to organize their routine to be more productive.

And we know that working from home or any other non-corporate environment requires organization and method, so as not to be distracted by people talking, the TV on, or the mobile phone.

To help you with this undertaking that is being a successful Producer or Affiliate, we’ll give you some tips on what you can do for your day to more dynamic. Check it out!

Designate a workspace

One of the biggest temptations when working from home is being able to spend the day as comfortable as possible.

Indeed, starting off the day without having to worry about traffic, bus schedules and even the clothes you’re wearing to work is enough to decrease our usual stress load.

But it doesn’t mean you don’t need to have a specific work environment. Choose a bright, airy room in your house, preferably one where you have privacy.  

Just like in an office, you’ll need a desk with all the essential items to accomplish your tasks, that includes the computer and the phone, both to personal and exclusive use. Remember: you will need the computer constantly to answer emails, have video calls and storage your files.

Regardless of your work environment, make it clear for the people who live with you that you’re working and they can’t come and go as they please.

Set a comfortable work environment

The chair you’ll sit on must allow you to work in the correct position and with your feet on the floor.

Don’t even think about working lying down! Using the laptop in bed may affect your breathing, besides causing neck, back, and forearm pain, which has a direct effect on your productivity.

Worrying about your comfort is reasonable since 70% of the population suffers from low back pain due to bad posture according to World Health Organization data. According to the Ipsos Tech Tracker study, 65% of British adults use their electronic devices in the bedroom.

Set a routine

In the beginning, it might be difficult to tell your home and your work apart. That’s why you’ll need to establish a routine, to ensure that you’ll have the necessary time to accomplish all your tasks.

Even if working from home you have flexible hours, it is important to set a time to start your day, every day.

The moment you start to work will set the pace for the rest of your day. That’s when our next topic comes in.

Plan your day according to your productivity

Sure enough, you’ve heard about people who are more productive at a specific period of the day.

It may seem gibberish, but our creativity and concentration levels alternate throughout the day. That’s why the same task can be finished in different time frames.

If you’re just now starting to work from home, pay attention to the time your work flows easily and when you feel worn out.

These notes will be useful when planning your day and scheduling professional appointments.

Have daily goals

If, at traditional companies, managers set deadlines, when working from home you’re responsible for your own results.

The lack of authority may be a temptation to procrastinate. Something that helps to keep your productivity levels up is establishing daily goals.

Whether it is answering to a certain amount of emails, solving a number of demands, or recording a video a day, for example.

Even before you turn on the computer set what must be done and the deadline for each task.

Make a list of priorities

However important may all tasks be, there are those that can’t be done later, that demand more time, or that have a greater impact on your business.  

Sometimes, small tasks will have to be put aside in order to dedicate yourself to a more complex activity.

That’s why it’s important to have objective goals, because it’s possible to set a priority apart from an activity that you can do later.

Do one thing at a time

You start writing an email when you get a call that has to be answered right away while you are talking on the chat.

This tendency, known as multitasking, became popular in the 1960s and for many years professionals assumed that, to have a prominent role in their companies, they needed to do more than one task at a time.

If that’s your case, you may want to reconsider.

Doing more than one thing at the same time may reduce your IQ by 10 points, which is the same as a bad night’s sleep.

This happens because even if the brain has high storage capacity, it can only process pieces of information one at a time.

This means that productivity is not about doing many things at once. But doing one thing at a time and doing it well.

Use apps to organize your routine

Keeping yourself organized and focused on your work routine may be difficult. Some online tools and apps can help you with this challenge and make sure your work day is more productive.

If you have a Google email you can use Google Calendar to list the week’s tasks in advance. As your appointments approach, you get email notifications.

Evernote and Google Keep are also very used to create to-do lists. There you can register your work advances, post notes, scan documents, insert images, videos, and graphs related to different projects. Check out other apps here.

If you’re not a fan of apps, you can set reminders using your mobile phone. Set alarms in the beginning of the day, so you don’t end up forgetting your tasks.

Another helpful habit is using notepads to write down ideas you can’t put into practice at that moment.

Rest

It may seem contradictory, but resting is necessary to keep your productivity levels up.

For every complete activity “take off” some minutes to do something you enjoy, or just disconnect from work.

Free time is also an opportunity to find external references that can help you to continuously improve your performance.

Besides improving the quality of your work, resting is essential to keep the body healthy and working.

Know when to stop

Working in a non-corporate environment also takes a toll on our concept of time. Especially because the routine of turning off the computer and going home doesn’t exist.

That’s why it’s important to set a time to end up the day. Otherwise, your work will be mixed up with your personal life and you lose one of the biggest advantages of the home office: having more time to yourself.

This rule also applies to emails on the weekends. Never access your email account unless absolutely necessary.

If you have a help desk support service to solve your clients’ demands, it’s likely you won’t need to answer to any emails in your free time.

Align your schedule with those of your suppliers and partners, in a way that communication among you does not harm anyone.

Do you have any other tips to be more productive? Share with us in the comments and follow Hotmart on social media!  

 

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